CYBER LEARNING GURUS
Your distance learning helpmates.
Module 4:
organiZation
Author: Abigail, Cyber Learning Guru Contributor.
Date: August 11, 2020
Learning objectives
Learning objectives
After completing the module, you should be able to:
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Learn how to Organize your files digitally;
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Identify the most useful application tools in managing digital files; and
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Understand the benefits of having an educational account to get organized for Online Class
INTRODUCTION
INTRODUCTION
In the virtual environment, It's simple to search and build information since google is very effective and accessible. However, it may be a little difficult to organize and handle all of these data at once. We can’t avoid creating massive amounts of files such as documents, presentations, videos, graphics, music, and many more since these are major prerequisites for the completion of Online Courses.
In this module, We will explore strategies to create habits, integrate learning, and tackle approaches and preparations in studying in a digital classroom. Online classes may let you study at your own pace or whenever you want but it’s hard to accomplish your goals when requirements get a little fuzzy. To be an effective online learner, Having Organizational skills are necessary. Organizing improves time control, decreases depression, and lets students stay centered on learning objectives.
SECTION 1: Getting ready for
E-learning Life
SECTION 1: Getting ready for
E-learning Life
Online education could perhaps look exactly so spectacular that certain people began with an inaccurate view. In fact, Online classes need as much effort and time, as customary classes. In order to function virtually, Taking online courses demands basic computer expertise and unique learning practices. Setting yourself up to have a successful online learning life is crucial especially if you squabble with certain issues such as work, family, and social problems.
As an online student, you are always spending much time on your screen, which implies that it is vital to have the ability to build and develop ways to keep up with your learning materials on a regular basis, yet it's something that a lot of folks are grappling with. Here are five ways to assist you to get organized before Online Classes starts:
Some of the required resources are available from your device, but classes may involve certain books, printouts, draft documents, and other loose material would definitely. Create a study station and put all these stuff in one section of your room intact.
1. Build a learning space
2. Keep an eye on yuor learning marerials
Losing track of the lessons you intend to study, due-assignments that you need to do, and learning guide for upcoming tests that you need to review is frustrating. It is necessary to ensure that you have all your learning aids properly organized in folders. When you are taking numerous online courses, a separate folder for each course should be produced.
3. Study and learn
ahead of time
Intend to finish your activities and assignments days prior to the deadline. By this scenario, Unnecessary delay can be avoided effectively and you won't find yourself making irrational excuses.
4. Avoid Having a
Messy Inbox
Having an email is an essential aspect of digital education and an untidy inbox may cause an overlooked task or worse, an unseen announcement of your professor. This issue is solved by creating an e-mail folder. This enables you to classify your mail, and to instant access email messages.
5. Take a break
Studying overload usually leads to inconsistency and tiredness. Take a break from your online class then rest and relax for a while. Quick breaks help you concentrate, improve your efficiency, and reduce your anxiety which allows you to develop creativity skills.
Activity 1
Watch the youtube video entitled “HOW TO ORGANIZE YOUR NEW ELEARNING LIFE | A Time Management Tutorial for Students” which intends to give ideas on how to arrange your regular personal schedule in Online class. Then answer the question below.
1. What are the suggestions to consider that Mrs. Morris and Mrs. Cardenas give when planning your schedule?
Section 1.2 Techniques to
organize digital files
Being organized as a student is a start-up for online learning but applying this routine is not enough especially when your eyes are already on the screen of the device. The question is, Can you manage your modules and study materials on your computer properly? It is completely important to have a reliable, logical organizing structure for all the documents that you're working within your daily life. Here are eight techniques to organize your files electronically:
1. Make Sure to Have a Big Storage Availability
It is crucial to have a big data storage since multiple learning pockets comes with big file sizes. Sorting out your storage condition ensures that you placed the right resources in the right location.
2. Create a File-Structure
A file structure provides a systematic, reliable location for the learners to save their documents. Files may possibly be misplaced scrolling through dozens of records only to locate a single aid that's why maintaining a well-ordered and coherent file structure is crucial before the classes start.
3. Include Files Within Folders
Avoid inserting a bundle of files labeled on your screen. You must construct other files within certain main folders as needed to prevent file-structure mismanagement. For example, a folder called “Science” might contain files about its main branches named “Chemistry”, “Biology”, “Geology”, “Astronomy”, and “Physics”.
4. Make Sure to Use informative file names
Be concise and detailed in choosing terms when naming a file. Make use of words such as document names, date of the deadline, what course does it belong to, or whatever defines the document. The purpose is to learn what kind of a file it is, before accessing it.
5. declutter the
Unnecessary Files
During the online class, You might want to keep a huge amount of study pockets on your screen, but this is not suggested. Having many documents make it difficult for you to manage your digital space. Examine your folders frequently then you must keep those indispensable resources and junk those useless pockets.
6. Use Software Tools
The use of various application tools in the digital management of your files can help you monitor and organize your e-learning activities. It aims to help you survive the online class and stay on top of your game. Most of all, It assists you to acquire the tactics and principles to be used in your online course.
7. Create a Back-up Plan.
With too much digitally stored data, the risk of missing any or all of the learning materials is alarming. The safest approach to handle missing or corrupted educational files is primarily by utilizing backups. This helps to reduce depression and pressure among learners like you.
8. A Separate Drive.
This requires you to split your files from its file system. It makes things simpler to assess which documents to back up.
Activity 2
In the form of a video, Document yourself showing at least five techniques on how to organize digital files. You are free to record everything you want as long as it is related to Digital File Management. The maximum running time of the video must be two minutes.
Section 2.0 Application tools to be used for managing
digital files
Section 2.0 Application tools to be used for managing digital files
It is likely possible to lose track of plans and schedules while studying online. An organizational tool designed as an application or program to maximize the performance of everyday tasks is a great advantage for online learners like you. There is numerous software available that assist you to have the heads-up you need in the virtual world. Here are five useful software tools to organize your files effectively:
EVERNOTE
Evernote is a multi-platform software that covers a variety of functions. It can be a storage area for digital files, a note-taking device, a task management tool, and more. Evernote serves as an assistant to a number of students since it has a lot of options and diverse apps. Evernote supports your learning management with its to-do and task-list usability.
TRELLO
Trello is a marvelous program management application. The interactive Kanban Boards are open, accessible, and enable you to load a lot of information onto each deck. Aside from managing your work projects, You can also manage your day, instantly monitor your schedule, build your own to-do checklist, and arrange your timetable in a virtual workspace.
Trello logo.png" by trello.com
NOTION
The Notion Application is software that lets you build various board styles. The boards are identical to Trello boards in combination with Evernote's features. It offers a platform where you can publish and create your own work on a tidy space. This also helps you to schedule and track tasks and assignments using the Kanban view.
MICROSOFT ONENOTE
Microsoft OneNote is a note-taking application designed to write down information and collaborate with multiple users. This collects the user's notes, illustrations, display clippings, and audio reviews. You can assemble virtual notepads by Sections and Pages in a helpful way whenever you desire. In OneNote, You are free to take down notes of a complex mathematical equation, create songs or draw your new creation in digital ink. Plus, No more sticking around bulky booklets, and all your journals are only a swipe ahead.
MINDMEISTER
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MindMeister is an online interactive mind mapping platform which creatively records, create, and exchange ideas. This has tons of illustration models to pick from, along with a designed-in icon collection for simple organizing. However, it's exclusively web-based, so the operating system isn't quite as stable as an application. Plus, you'll need a wifi connection to reach your mind maps.
Activity 3
1. Which of the application tools discussed above do you think is the most useful platform for Online Class Management?
2. Choose one application tool from the five useful software tools discussed above and write a short analysis (200 words) of your overall experience with the platform.
Section 3.0 The benefits of having an Educational
Account
Section 3.0 The benefits of having an Educational Account
Don’t you have enough money to buy useful application tools and software and experience its premium privileges? Worry no more! When you become an online learner of a certain university, You will automatically have an academic email account with your name.
Educational email accounts coincide with some advantages accessible to students with ‘.edu’ accounts, such as huge deals on many expensive models, including Apple, Acer, Dell, HP, Samsung, Asus, Lenovo, and many more. Also, A student can get tremendous discounts on several platforms like Github, Spotify, and Adobe.
Having a student discount is only half of the many advantages of having an Educational Email. There’s a lot of online platforms that are accessible and free to use such as Canva for education, GitHub, Zoom for education, etc. The list is very long, to begin with so we'll just highlight the application tools that are free to access on a ‘.edu’ account. Let’s look at the available platforms:
G SUITE
G Suite for Education offers an unlimited storage space that you will need in organizing your files effectively without having to buy a hard drive with large storage. Also, It comes with few applications such as G docs, G sheets, G slides, G Sites, G Forms, and many more which you can use for your tasks and requirements.
MICROSOFT OFFICE 365
Microsoft Office is a leading platform used to enhance productivity. With powerful tools such as MS Word, MS Powerpoint, MS Excel, and many more, You will be encouraged to be creative which leads to the improvement of your learning performance and achievement of a better academic outcome.
What is the significance of having an educational account for Online Students like you? How can you use its perks in making the most of your Online Learning experience?
Activity 4
CONCLUSION
CONCLUSION
Becoming organized makes your online academic experience smoother. It lets you get to study more easily without misusing time scanning for information. It is crucial to keep in mind that lack of organization can result in production delays, depression, anxiety, and lost chances. To be able to concentrate and perform tasks in an instant are key qualities and abilities when it comes to handling your online courses. Such skills assist you in everything you need for Virtual learning aside from guiding you to get better marks.
REFERENCES
REFERENCES
Bass, T. (n. d.). Dos and Don’ts for Organising Your Digital Files. Seagate. Retrieved from https://www.seagate.com/as/en/do-more/organizing-your-digital-files-master-dm/
ELearners. (n. d.). 8 Ways to Be an Organized Online Student. Retrieved from https://www.elearners.com/education-resources/online-learning/8-ways-to-be-an-organized-online-student/
Kolowich, L. (2016). 11 Brilliant Tools for Organizing, Developing & Sharing Your Ideas. HubSpot. Retrieved from https://blog.hubspot.com/marketing/idea-organization-tools
Minnesota State CareerWise. (n. d.). What Makes a Successful Online Learner?
Retrieved from https://careerwise.minnstate.edu/education/successonline.html
Ranger, M. (2019). 11 Powerful Organizational Tools to Help You Work Smarter, Better, Faster. Nimble. Retrieved from https://www.nimble.com/blog/top-ten-organizational-tools/
Singh, V. (2020). Top 10 Free Benefits Of Edu Email Account. Glowpedia. Retrieved from https://www.glowpedia.com/top-10-free-benefits-of-edu-email-account/
Ward, S. (2020). Keep Your Electronic Files Organized. The Balance Small Business. Retrieved from https://www.thebalancesmb.com/computer-file-management-tips-2948083